Introducing PDF

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http://www.verypdf.com Figure 5.2 Select text message box Open another Windows application such as a notebook file, then paste into it. Click Hand tool to cancel the function. Note: This tool can only copy text format, and once the text is copied to another file, you can edit it. If you want to copy a piece of text as a graphic or remain the file’s original format, you can use Snapshot Tool to grab what you have seen. 5.2.1.1 Use Select Text tool to copy a PDF table to text file Using Select Text tool, you can copy a piece of table and directly add it into a text file or an excel file. For example, open a PDF file Figure 5.3 Select text example (1) Click Select Text tool to copy the table to clipboard. Copyright © 2005 VeryPDF.com Inc 31

http://www.verypdf.com Figure 5.4 Select text example (2) Open a blank text file to paste the table Figure 5.5 Select text example (3) 5.2.1.2 Use Select Text tool to copy PDF table to Excel file Open MS Excel application to paste the table Copyright © 2005 VeryPDF.com Inc 32

http://www.verypdf.com Figure 5.6 Select text example (4) Note: If you can’t paste the data in its original format in MS Excel application, you can click to select Use Text Import Wizard to regulate. 5.2.2 Use Snapshot Tool to copy text or graphic as an image You can use snapshot tool to copy a piece of any PDF file to MS Word or an image file Click Snapshot Tool or Tool > Snapshot. Move the cursor to the top left of the graphic and drag the cursor to lower right of it, a text box will appear to show you the selected area, and the area size is showed in the center of the box. When you loose your finger, a floating window pops out Figure 5.7 Snapshot message box Open another Windows application such as a Word file, then paste into it. Copyright © 2005 VeryPDF.com Inc 33

http://www.verypdf.com Click Hand tool to cancel the function. For example, we open a PDF file and use snapshot tool to grab a picture or data to copy to MS Word file. Open a PDF file Figure 5.8 Snapshot example (1) Click Snapshot Tool and select an area the file Figure 5.9 Snapshot example (2) Then paste the picture into a MS Word file. Copyright © 2005 VeryPDF.com Inc 34

http://www.verypdf.com 6 Working with Comments PDF Editor provides comment tools to allow you review and comment the PDF documents. You can add your own comments to the PDF file and save it as a file, and you can also open the comment file written by others. PDF Editor provides the following comment types: Stamp Notes Draw ( including Pencil, Line, Rectangle and Ellipse) Text Box 6.1 Tools for working with comments The comment toolbar follows as: Figure 6.1 Comment toolbars Every type of comment has its tool, as showed above in the toolbar: Text box, Notes, Stamp and Draw. If you don’t have this toolbar, click View > Toolbar > Comment to add it into the toolbars. 6.2 How to add comments The comments only can be added in the comment mode. Usually the comment default status is off, so you need to active it. Click the Comment button in the basic toolbar or click Tools > Edit Comment to open the comment status. 6.2.1 How to add textbox comments This part shows the way to add textbox comments. Copyright © 2005 VeryPDF.com Inc 36

http://www.verypdf.com 6.2.1.1 Adding textbox comment Click the Comment button in the basic toolbar or click Tools > Edit Comment to open the comment status. Click Text Box button on the toolbar or click Tools > Comment > Text Box. Move the cursor to the position you want to add textbox and drag the cursor to a rectangle box The drawn Text box Figure 6.2 Drawing a text box 6.2.1.2 Editing in the textbox Double-click the text box, then the color of border of the box becomes to red, and you can regulate its width and height by dragging the angle or the middle of the edge. Copyright © 2005 VeryPDF.com Inc 37

http://www.verypdf.com Figure 6.3 Editing in the text box • Input text into the text box, Figure 6.4 Input text into text box The text box can scroll its size if the text doesn’t fit the box. 6.2.1.3 Editing textbox and setting properties Left-click the mouse when the cursor is pointing the textbox, don’t loose it, you can drag the textbox to any position of document pane. Or you can use ←,↑,→ or ↓ key on the keyboard to move the textbox. Right-click the textbox, a floating item will appear to let you edit the textbox and set its properties Figure 6.5 Right-click textbox Copyright © 2005 VeryPDF.com Inc 38

http://www.verypdf.com Copy: To copy the textbox to the clipboard and click Edit > Paste to encapsulate it. Or you can use Ctrl+C. Cut: To cut the textbox to the clipboard. Or you can use Ctrl+X. Delete: To delete the textbox. Or you can use Delete key on the keyboard. Set to Background: If there are two comments overlapped, set this comment to be a background comment. Set to Foreground: If there are two comments overlapped, set this comment to be a foreground comment. Make Properties Default: To save the properties you have set, each time when add a new textbox, its original properties will be the saved one. Lock/Unlock: If there are several comments close together, when you want to edit one of them, you can click Lock/Unlock to lock other comments to avoid them being selected. You can cancel the lock status by re-clicking Lock/Unlock item. Properties: To set the textbox’s properties. Figure 6.6 Appearance control panel There are two control panels Appearance and General in the Properties. In Appearance control panel, the text box appearance can be set. Style: To control the border line style of the text box. There are five styles: Solid, Dashed1, Dashed2, Dashed3, Dashed4 and Dashed5. The default one is Solid. Thickness: To regulate the thickness of the border. The resolution is from 0 to 12. You can select the value or just input one. Border Color: To set the color of the border. If you don’t need border, just click its checkbox to cancel the property. Fill Color: Select it to change the color of the text box. If you don’t need it, just click its checkbox to cancel the property. Text Color: To set the color of text. Font: To set the font of text. Font Size: To change the font size of text. The size value ranges from 1 to 200 from you to select, and you can also enter a value. Copyright © 2005 VeryPDF.com Inc 39

http://www.verypdf.com Opacity: Drag the slider to the right, the opacity degree can be increased, or to the left, it can be decreased. The degree is showed in the text label. If opacity is less than 100%, both the comment and document content can be seen. General control panel contains the basic information of the text box. Figure 6.7 General control panel Author: The name of the people who add the comments. The default name is from the computer. You can enter another name. Subject: The comment’s subject. You can enter another subject to help you identify the subject. Modified: To record the last modified date. Close: To save properties you have changed and exit the Properties dialog. If you want to reserve the properties next time when you add a new text box, just right-click the text box and select Make Properties Default. 6.2.2 How to add Note comments 6.2.2.1 Adding note comment Click the Comment button in the basic toolbar or click Tools > Edit Comment to open the comment status. Click the Note button on the toolbar or click Tools > Comment > Note, a note will be displayed in the middle of the document pane as its default place. Click the note and drag it to any place in the document pane. Or you can use ←,↑,→ or ↓ key on the keyboard to move the note icon. Note: The note icon size is fixed. If you want the note to be more appealing, you can change its color and shape to meet your needs. Please see 6.2.2.2 Editing note and Copyright © 2005 VeryPDF.com Inc 40

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