VeryPDF Virtual Printer is a versatile tool that allows you to capture printed documents as PDF files and automatically upload them to your web server. This feature is particularly useful for automating document workflows and ensuring your files are securely stored online. This article will guide you through the process of using VeryPDF Virtual Printer to capture and upload documents.
https://veryutils.com/pdf-virtual-printer
Download and Install VeryPDF Virtual Printer
First, you need to download and install VeryPDF Virtual Printer from the official website.
- Visit the Download Page: Go to VeryPDF Virtual Printer Download Page.
- Download the Installer: Click on the download link to get the installer.
- Run the Installer: Open the downloaded file and follow the on-screen instructions to install the virtual printer on your Windows system.
Configuring VeryPDF Virtual Printer for Automatic Upload
To set up VeryPDF Virtual Printer for automatic upload to your web server, follow these steps:
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Open Printer Preferences: After installing, open the printer preferences for VeryPDF Virtual Printer. This can usually be done by going to "Devices and Printers" in the Control Panel, right-clicking on VeryPDF Virtual Printer, and selecting "Printing preferences".
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Configure Output Settings: Set the output format to PDF and specify any other desired settings for your PDF files.
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Set Up Automatic Upload:
- Server Configuration: In the preferences menu, look for an option to configure automatic upload settings. This will typically be under an "Upload" or "Web Server" tab.
- Enter Server Details: Input the URL of your web server and any required credentials (such as a username and password) to authenticate the upload.
- Specify Upload Directory: Define the directory on your web server where the PDF files will be uploaded.
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Save Configuration: Once you have entered all necessary details, save your configuration.
Using VeryPDF Virtual Printer to Capture and Upload Documents
With the virtual printer configured, you can now easily capture and upload documents:
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Open the Document: Open the document you wish to capture in any application that supports printing (e.g., Microsoft Word, Excel, a web browser).
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Print the Document: Navigate to the print menu, which can usually be found under "File" > "Print" or by pressing Ctrl+P.
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Select VeryPDF Virtual Printer: Choose "VeryPDF Virtual Printer" from the list of printers.
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Print: Click on the print button. The virtual printer will convert the document to a PDF file.
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Automatic Upload: Once the PDF is created, VeryPDF Virtual Printer will automatically upload the file to your specified web server directory.
Verifying the Upload
After printing, verify that the PDF file has been uploaded to your web server:
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Access Your Web Server: Log in to your web server using an FTP client, web-based file manager, or SSH, depending on your server setup.
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Navigate to the Upload Directory: Go to the directory where the files are supposed to be uploaded.
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Check for the PDF File: Ensure the PDF file is present and correctly uploaded.
Automating Further Processes
To fully automate your document workflow, consider integrating additional scripts or tools that process the uploaded PDFs. For example, you could:
- Email Notifications: Set up a server-side script to send email notifications when a new PDF is uploaded.
- Document Management Systems: Integrate with a document management system (DMS) to organize and manage your PDFs.
- Data Extraction: Use OCR (Optical Character Recognition) tools to extract data from the uploaded PDFs for further processing.
Conclusion
Using VeryPDF Virtual Printer to capture printed documents and automatically upload them to your web server streamlines your document management process. By following the steps outlined in this guide, you can ensure your documents are efficiently converted to PDF format and securely stored online, all with minimal manual intervention. This not only enhances productivity but also ensures that your important documents are always accessible and backed up.